FA 2020-21 Term Information
Last Updated: 7/14/2020
Students, please update your LOCAL RESIDENCE ADDRESS with your current residence using My Personal Information in access.caltech.edu. If residing outside the U.S., use TEMPORARY RESIDENCE ADDRESS.
FA 2020-21 Term Important Dates
9/21 - Registration changes can be made in REGIS:Please note that the Registrar's Office is not accepting early registration requests
9/22 - Students have access to classes in Canvas
9/29 - Beginning of fall term instruction
10/6 - End of shopping period which temporarily permits overloads (see below for details)
10/16 - Add Day
11/18 - Drop Day and the last day to change grading schemes
11/26-27 - Thanksgiving (Institute holiday)
12/4 - Last day of classes
12/9-11 - Final exams
12/11 - End of fall term
see the academic calendar for additional important dates and deadlines
Fall Registration Information for Students
Students can register for courses and make schedule changes starting Monday, September 21 at 8:00am PDT. Students are expected to use REGIS for registration changes. Adding and dropping in REGIS will not require approvals of the instructor and advisor for each change, but advisors will approve advisee schedules.
Course Access and Course ‘Shopping'
Courses can only be accessible in Canvas when a student is officially registered for the course. We understand that students have a need to view courses before they make final decisions on their schedules. To accommodate this in an online learning environment, we have provisionally increased the number of units that a student can have on their schedule. Continuing students will be able to register for up to 72 units. This temporary increase is only permitted through the first week of classes, and by October 6 no undergraduate student may have over 51 units. The only exception to maintain over 51 units is if one receives an approved overload.
Canvas will be the Institute's new learning management system starting this fall, and students will receive future communications on how to access and use it. Once registered for a course in REGIS, students should see the course on their Canvas account in about 2 hours.
Courses with Time Conflicts
Students will be responsible for determining if their courses have true time conflicts as well as make any necessary scheduling arrangements with the instructors. In this remote environment, we understand that even courses with days/times posted may have asynchronous participation options. This fall, REGIS will not block the registration for courses with time conflicts.
Expectation of Students with Time Conflicts
Students who register for courses with posted meeting days/times must go to Canvas and see if the instructor has posted attendance and/or participation requirements. Such information can often be found on the syllabi.
If a student verifies that they do in fact have conflicting meeting expectations, they must email both professors as soon as possible to work out an attendance arrangement. If unable to get an approved arrangement, students are expected to drop themselves from one of the courses in REGIS.
Important Info Regarding Units
- A minimum of 36 units is required to be considered a full-time student
- Continuing undergraduates and all graduate students will be allowed to enroll in a maximum of 72 units in REGIS until October 6
- Incoming freshmen will be allowed to enroll in a maximum of 48 units consisting of no more than 45 academic units see below 'Information for Freshmen' for further details
- Students will be allowed to enroll in a maximum of 51 units in REGIS between October 6-16 (Add Day)
- To take more than 51 units, students need to petition the undergraduate dean, with the expectation that permission will be granted only in exceptional cases
- Graduate students are expected to limit their activities related to the Institute (in class, research, and teaching assistantship units) to no more than 62 hours per week
- Graduate students may not enroll in more than 36 units of research per term
Advising Expectations and Submitting Your Schedule
Students are expected to discuss any desired schedule changes with their advisors before making them in REGIS. Advisors will still need to approve final schedules. Students are being trusted to make their own changes in REGIS, and the success of a smooth term will rely heavily on students following advising guidelines.
Students must submit their schedules for approval after each day changes are made. Students may continue to make changes during the registration period. To do so, they recall the schedule in REGIS, make the next change, and resubmit the schedule to the advisor.
Grading Schemes and Fall Term
(incoming freshmen should see next section 'Information for Incoming Freshmen')
Grading policy will return to the traditional policies as published in the Catalog. For continuing undergraduate students and all graduate students, not all courses have a pass/fail option. Students will need to make sure that the proper grading scheme is selected in REGIS. Keep in mind that most options require courses to be taken for letter grade unless the course is offered for pass/fail only. Many undergraduate Core requirements also require letter grades.
The Current Course Schedule lists the course grading schemes. Please note that courses with the grading scheme of LETTER may only be taken for letter grade.
Enrollment in Limited Seating Courses That Are Full
For courses that are limited seating and at capacity, students will need to have the instructor email their approval to firstname.lastname@example.org.
Information for Incoming Freshmen
This is additional information to supplement the above registration information.
Grading for Freshmen
All courses for incoming freshmen must be taken on pass/fail grading, regardless of the grading scheme for the course.
Freshmen must take certain courses this fall if they did not place out of them. This includes Ch 1a, Ph 1a, and Ma 1a. Students may change sections of those courses (if necessary), but these must be on the schedule. Please note that if you were placed in Ma 1a section 1, you may not change your section. Information on the typical first year course schedule can be found here.
Enrollment Limits for Freshmen
Incoming freshmen will be allowed to enroll in a maximum of 51 units consisting of no more than 45 academic units. The remaining three units should be used for frontier ("pizza") courses, Physical Education (PE), Performing and Visual Arts (PVA), or research units.
As you make changes to your schedule, you must resubmit it to your advisor. Your advisor must approve all of your schedule changes and the final unit load. The video tutorial previously sent to you on adjusting your schedule in REGIS is available here.
Additional Registration Information for Faculty
Courses with Time Conflicts and Faculty Expectations
We ask that instructors with synchronous attendance or participation requirements make the information readily available to students. We recommend posting it on your Canvas page as well as within any syllabus. You may also mention it to students in your initial Zoom meetings. If you have synchronous meeting or participation requirements, expect that students may contact you if they find they have a true time conflict situation.
Advising Expectations and Approving Schedules
Students are expected to discuss any desired schedule changes with their advisors before making them in REGIS. Advisors will still need to approve final schedules. Students must submit their schedules for approval after each day changes are made. Students may continue to make changes during the registration period. The advisor is expected to review and either approve or return the schedule.
If your course requires you send a kit of materials to students, we recommend you contact them for the proper address. The registrar's office has requested students update their address with the institute, but not all have done so. You may not contact students through Canvas until 9/22, when they receive access. To contact them about coordinating the mailing of a kit, please download your course roster from REGIS. You may cut and paste their email addresses to survey them. To protect their privacy, we recommend you bcc the students.